Frequently Asked Questions

Are airport transfers included?

All airport transfers are complimentary and included in the course fee. There will be two shuttles between KLIA1/ KLIA2 and the college on arrival and departure days. We will give advice on what time is best to arrive to travel on our transfers. Please carefully note and inform AEI whether you would be arriving at KLIA or KLIA2.

What happens on arrival?

If we are arranging your airport transfers, you will be met at KLIA1/ KLIA2 by a group representatives who will be waiting for you at a designated meeting point. You will then travel by car to the University of Malaya. If you are being dropped off at the college, AEI staff will be waiting to greet you at the residential college. When all students arrive at the college, you will be registered before being given your welcome packs and shown to your room.

How will I know which flights to book?


Our information pack will advise you which flights would be most suitable for you to book. We advise that you book your flights as soon as your place on the course has been confirmed in order to get the most competitive prices. Our transfers will be picking students up from KLIA1/ KLIA2 only.

Please purchase your return airfare ticket on your own.  Students are responsible for their international travel expenses.

Participants are expected to arrive in Kuala Lumpur, Malaysia on 10th June 2019 (Monday). Participants must check in before 6pm on that day.

What are the academic requirements for admission?

We accept students, researchers from all over the world and acknowledge the range of academic backgrounds our candidates are coming from. We are, however, looking for students who are passionate about the theme and are keen to develop their knowledge in an intensive, academic environment. To attend the course, you must be able to speak, read and write English fluently. English is the course language and during your time with us, we expect students to conduct all their studies and socialise in English.

How do I apply for a place on the programme?

You can apply online at and providing us with your personal details, academic background and a short personal statement. Once you have submitted the form, you will receive a confirmation email with payment details.  Please pay the participation fee as soon as possible in order to secure your seat. If you are selected, all payments are non-refundable.

What is included in the participation fee?

The participation fee includes accommodation, local transportation, field trips and selected meals (breakfast and lunch) on the programme. It also covers airport transfers and planned activities for the duration of summer school. Dinner is not included on our programme. Return airfare ticket, travel insurance and any applicable visa fees are not included.

Is travel insurance necessary?

We strongly recommend that you take out comprehensive medical and travel insurance for the duration of the course. It is also advisable to ensure your insurance covers last minute cancellation in case of illness.


If you are taking medication for a chronic disease or allergy, etc., be sure to bring with you whatever supplies you will need for the duration of the programme.  Please note that it is necessary to have with you documentations (prescription, doctor’s letter, etc) which clearly identifies the medicines you are carrying and/or the name of the illness or condition (in English) for which they have been prescribed.

You are encouraged to inform the programme coordinators or tell your friends if you should feel unwell at any time during the programme period.

How much money do I need to bring with me?

Spending money varies from student to student but you should only need to factor in a small amount of spending money to be used for dinner, snacks, souvenirs and gifts. As dinner is not provided, we suggest you allow €5 – €10 per day for this. We advise students to arrive with some cash. Malaysia has many money changers where students can exchange money to the Malaysia Ringgit.

Do I need a visa to travel to the Malaysia?

Participants are responsible in ensuring that they are in possession of a passport with at least six (6) months validity prior to the travel date.

Most Southeast Asian countries along with European Union members do not need a visa to enter Malaysia. KINDLY BE RESPONSIBLE FOR CHECKING WHETHER OR NOT YOU MIGHT NEED A VISA.

You can check whether you require a visa at

Are all meals included in the course fee?

Breakfast and lunch are included and served at the Asia-Europe Institute (AEI) foyer hall. Please note that dinner is not provided.

Are there laundry facilities on campus?

There are laundry facilities available for students to use in all of our accommodation. The facilities are coin operated. You will need to provide your own detergent.

How do I pay for the course?

When you submit your application form online, you will receive confirmation email with payment details. Once payment is made, you will need to send a copy your bank transfer receipt to us. We will then need to confirm with our Bursary whether your payment has reached us. Please make sure you make a full payment. Any fees by your bank should be borne by you.

When should I arrive and leave the college?

Once you have been accepted into the course, we will send you an information pack with further details on arrival and departure times, meeting points and other details. You will be required to arrive before the first day of the course (10 June 2019, check in at 6pm) , leave AEI on the final day and get ready to fly to University of Limerick (if you opt for the second programme).

Where will I be staying?

All participants will be staying at the Ungku Aziz Residential College (11th College)* just about 7-minute walking distance from the Asia-Europe Institute.

A unit consists of 2-double decker bed.  Please take note that the Ungku Aziz Residential College is a university accommodation and it is on a twin-sharing basis. Your roommate will be pre-assigned to you.

The Ungku Aziz Residential College (11th College) is equipped with facilities such as:

  • Game courts
  • Grocery shops
  • Cafeteria
  • Muslim prayer rooms
  • Laundry shop

The University of Malaya has free WiFi connection around campus. Please search for the UM-WIFI and create a guest username account, which will be approved by the Eleventh College or AEI administrator.

For the study trip, the AEI will arrange suitable accommodation for participants.

*Subject to change

Do I receive a certificate on completion of the course?

Upon successful completion of one of our courses, we will issue you with a certificate during a graduation ceremony on the last day.

Should I bring a laptop?

We recommend that students bring a laptop or portable device with them for classroom work and homework. There will be access to Wi-Fi in the colleges and private accommodation.

Are boys and girls housed separately?

Boys and girls stay in separate buildings from each other. Students are not permitted to access the building or rooms of students of the opposite sex.

What should I bring?

Students are provided with a full information pack prior to their course commencing which includes a detailed list of essentials to pack. We advise students to bring a mobile phone and laptop with them. Bedding will be provided.

Cool breathable and easily washable clothes made from natural fibres (such as cotton) is recommended.  Formal or business casual is expected when visiting government offices and religious centres.

Casual clothes for outside-of-classroom activities and unscheduled time and other clothing suitable for sports and/or cultural exchange activities.